Office Assistant

1. Phone, Customer, and Front Office Support • Answer incoming phone calls in a professional, confident, and helpful manner. • Greet customers, vendors, visitors, delivery personnel, and team members who come to the office. • Create a welcoming and professional first impression for Bish Enterprises. • Direct calls, messages, visitors, and questions to the appropriate team member. • Communicate clearly and respectfully with customers, vendors, and internal team members. • Take accurate messages and follow through to make sure the right person receives the information. 2. Administrative and Office Support • Print, scan, copy, file, and organize documents as needed. • Assist with data entry, document preparation, office records, and daily administrative tasks. • Help maintain organized office files, records, and important documents so information can be found quickly when needed. • Support managers and team members with office tasks, forms, reports, and follow-up items. • Maintain office supplies, track when items need to be ordered, and help keep the office clean, organized, and functional. • Learn and follow established office routines while taking ownership of assigned responsibilities. 3. Excel, Reporting, and Documentation • Create, update, and maintain Excel spreadsheets from scratch as needed. • Prepare basic reports, lists, trackers, and organized summaries for management and team use. • Enter and organize information accurately, with strong attention to detail. • Help compile information in a clear, usable format for internal decision-making. • Maintain accurate documentation and protect confidential company, customer, and employee information. 4. Accounting and Payment Support • Assist with basic accounts payable and accounts receivable office support. • Help organize invoices, customer statements, payment records, vendor information, and related documents. • Support customer payment follow-up in a professional and respectful manner. • Help track open items, payment questions, and related follow-up tasks. • Work with the appropriate team members to keep accounting-related documents and information organized. 5. Recruiting and Scheduling Support • Assist with applicant screening, candidate communication, and interview scheduling. • Use SmartRecruiters or similar applicant tracking tools to help organize applicants and hiring follow-up. • Help coordinate interview times, send follow-up messages, and keep recruiting information organized. • Support managers with hiring-related communication and documentation as needed. 6. Communication and Follow-Up • Follow up with team members on tasks, reminders, updates, and pending items. • Make phone calls or send follow-up messages as requested. • Help keep internal communication organized and aligned. • Notice when something needs attention and communicate it clearly. • Ask good questions, take notes, remember routines, and follow through on assigned tasks. 7. Deliveries, Mail, Errands, and Practical Office Tasks • Receive and organize mail, documents, packages, and deliveries. • Notify the appropriate person when deliveries, documents, or customer items arrive. • Assist with occasional local errands, such as going to the bank, dropping off documents, or picking up office-related items. • Occasionally handle packages, walk around the facility, and assist with practical hands-on office tasks as needed. 8. Brand Representation • Uphold Bish Enterprises’ values and commitment to providing practical, innovative solutions to the agricultural industry. • Represent the company in a professional, friendly, assertive, and respectful manner. • Maintain a customer-focused attitude while working in a practical, family-owned, hands-on business environment. Required Qualifications • High school diploma or GED. • Previous office, receptionist, administrative assistant, front desk, customer service office, accounting support, or similar experience. • Ability to answer phones confidently and communicate professionally with customers, vendors, visitors, and team members. • Proficiency with Microsoft Excel, including creating spreadsheets from scratch, entering and organizing data accurately, and preparing basic reports. • Comfortable using Microsoft Office, email, online tools, and standard office technology. • Comfortable using standard office equipment such as phones, printers, scanners, copiers, and related office tools. • Strong attention to detail and ability to complete tasks accurately. • Ability to manage multiple small tasks throughout the day. • Ability to learn quickly, ask good questions, take notes, remember routines, and become independent after training. • Ability to follow established processes while also noticing problems and taking initiative when something needs attention. • Reliable attendance and punctuality. • Professional, friendly, and assertive communication style. • Ability to maintain confidentiality and use good judgment. • Valid driver’s license for occasional local errands. Strongly Preferred Qualifications • At least 2 years of relevant office, administrative, receptionist, customer service office, accounting support, or similar experience. • Experience with accounts payable, accounts receivable, invoices, customer statements, payment records, or customer payment follow-up. • Experience creating reports, trackers, lists, or organized summaries in Excel. • Experience with applicant tracking systems, SmartRecruiters, CRM systems, or similar online platforms. • Experience scheduling interviews, appointments, meetings, or customer follow-ups. • Experience working in an agriculture, manufacturing, equipment, parts, service, or family-owned business environment. • Experience with QuickBooks, accounting software, ERP systems, CRM systems, or other business software. Preferred, But Not Required • Basic bookkeeping or accounting knowledge. • Customer account management experience. • Recruiting or HR administrative support experience. • Experience troubleshooting basic office equipment issues. • Familiarity with agricultural equipment, parts, service departments, or shop/office environments. Job Type: • Full Time • On-site position Compensation: • Wage range: $16.00 – $18.00 per hour, depending on experience Hours/Work Week: • This is a full-time, on-site position based in Giltner, Nebraska. • Standard hours are generally Monday–Friday, 8:00 AM–5:00 PM. During peak business seasons, especially harvest season from approximately June through early November, the schedule may increase to around 50 hours per week, with Saturdays required as needed. • Occasional flexibility may be needed based on business needs, customer needs, inventory periods, planting/harvest activity, or other busy seasons. This is primarily an office position, but the role is not limited to sitting at a desk. The Office Assistant may occasionally need to: • Handle mail, packages, documents, and office supplies. • Walk around the office, shop, yard, or facility to deliver messages, documents, or items. • Assist with deliveries, errands, filing, organizing, and practical office support tasks. • Use office equipment such as phones, printers, scanners, copiers, and computers. Benefits & Advantages: Working at Bish is not just a job. It is an opportunity to develop your skills and further your career while working with a family-owned company in the agricultural equipment industry. Note: Some benefits are only available at full-time status. • Health Insurance OptionsHealth Insurance Savings Plan Options • Dental Insurance Options • Vision Insurance Options • Disability Insurance Options • Paid Holidays • Paid Time Off • Company Matched 401(k) Program • Partner Discounts • Small team environment • Opportunity to learn and grow within the company Competitive advantages of working at Bish Enterprises: • Competitive wage • Benefits include PTO, 401(k), and more • Work on the forefront of the agricultural industry • Small team environment with a family-owned company • Consistent variety of work • Opportunity for growth • Supportive, hands-on team environment As part of our hiring process, we ask all candidates to complete the form available at the link below. https://form.jotform.com/260333648114048 For a complete job description, please visit our website at https://bishenterprise.com/job-descriptions